Privacy Policy

1. Introduction

At Vado Filter Group, we respect your privacy.

This Privacy Policy explains how we process personal data depending on how you interact with us — for example when you visit our website, contact us, or represent a company we work with.

We aim to be clear, practical, and transparent about how and why your data is used.

All personal data is processed in accordance with the EU General Data Protection Regulation (GDPR).

2. Who We Are

Vado Filter Group
Hitsaajankatu 22, Opus 2
00810 Helsinki
Email: info@vado.fi

We act as the data controller for the personal data described in this policy.

3. How You Interact With Us

We process personal data in different situations, depending on your relationship with us:

• Website visitor – when you browse our website
• Contact person – when you reach out via forms, email, or phone’
• Customer or partner representative – when you work with us in a business relationship
• Marketing recipient – when you subscribe to updates or content
• The type of data we collect and how we use it depends on these interactions.

4. Personal Data We Collect

Depending on the situation, we may collect:

• Contact details (name, email, phone number)
• Company details (company name, role)
• Communication data (messages, inquiries)
• Technical and usage data (IP address, browser, device, website activity)
• We only collect data that is relevant for the specific purpose.

5. How We Use Personal Data

We use personal data to:

• Respond to inquiries and communicate with you
• Manage and develop business relationships
• Deliver products and services
• Improve our website and user experience
• Send relevant marketing and updates (where allowed)
• Fulfill legal and regulatory obligations

6. Legal Basis for Processing

We process personal data based on:

• Consent – for example, when you subscribe to marketing
• Contractual necessity – to provide services or respond to requests
• Legitimate interest – to manage B2B relationships and improve our services
• Legal obligations

7. Cookies and Website Tracking

We use cookies and similar technologies to:

• Ensure the website functions properly
• Understand how visitors use the site
• Improve performance and user experience

Where required, we ask for your consent before using non-essential cookies.

8. Sharing of Personal Data

We may share personal data with:

• Service providers (e.g. IT, hosting, analytics)
• Group companies or partners where relevant
• Authorities when required by law
• All partners are required to handle personal data securely and in accordance with applicable laws.

9. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

10. Data Retention

We retain personal data only as long as necessary:

• Contact inquiries: up to 2 years
• Business relationships: for the duration of the relationship
• Legal obligations: as required by law
• Marketing data: until you withdraw consent
• 11. Your Rights

You have the right to:

• Access your personal data
• Request correction or deletion
• Object to or restrict processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with a supervisory authority
• 12. Contact

If you have questions about how we process personal data, please contact us:
Email: info@vado.fi

13. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.